Recruitment Management
System
Welcome
Recruitment Management System (RMS)
starts January 02, 2007
Virginia Western
is implementing a new online Recruitment Management System (RMS) on January 02,
2007. This web-based system will make applying
for jobs with Virginia Western and with other State agencies easier.
Updated
information about RMS is now available on the Virginia Western Website as well
as with
For more information about RMS, contact Brenda Xeroteres, Human
Resources at (540) 857-7283.
Quick Reference
This quick
reference guide covers the following:
·
Searching
for jobs
·
Creating
an on-line application
·
View,
edit and update applications
·
Attach
a resume or other documents to your application
·
Apply
for specific position(s)
·
Checking
status
·
Additional
Resources
Getting Started
You will need
to have access to the Internet and have a web browser such as Internet
Explorer. You may also want to have a
valid email account. See “Additional
Resources” for a list of free e-mail providers.
Before you
begin, gather all information that you will need to complete a State
Application form.
·
Educational
background
·
Work
history
·
Names,
addresses and telephone numbers of references and previous employers
·
Electronic
copy of any documents (such as a resume, cover letter, transcripts) you wish to
attach to your application
|
Step |
Action |
|
1. |
Open the web
browser |
|
2. |
Enter: https://jobs.agencies.virginia.gov
in the browser’s address; or from Human Resources home page on the Virginia
Western’s web page click on the link to RMS, which is located on the
navigation (left) side of the web page. |
|
3. |
Result: The system displays the RMS Home Page |
Creating Your Application
Helpful Hints:
- Do not use “Back”, “Forward”,
or “Refresh” buttons to
navigate the site. This may cause
unexpected results, including loss of data or being logged out of the
system. Use site navigational
buttons.
- To protect the security of your data, the
system will log you out if it detects no activity for 30 minutes. This will cause all the data you entered
during that session to be lost. It
is important that all documents needed to complete the application process
be ready and available before starting.
- To protect the loss of data, click the “Save and Stay on this Page”
button
- All browser windows must be closed.
|
Step |
Action |
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|
1. |
From the Home page, click on Create Application |
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|
2. |
If this is
your first time using the system, you will create a User Name and Password. ·
User Name must be between 6 and 20 letters or
numbers. ·
Password – use between 6 and 20 letters or
numbers.
|
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|
3. |
Click on Continue to Page 1 of Application |
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|
4. |
Enter a security
question and an answer |
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|
5. |
Click on Save and Continue to Next Page of
Application Result: The system displays the first page of the
State application. |
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|
6. |
Read and
follow the instructions on the screens to complete your application. The process consists of seven separate
“pages” or (web pages) of information.
Each page will also have information that you may need to “scroll
down” to access. To scroll down the
page, use your mouse and the “scroll bar” (or simply press the “Page Down” key on your keyboard. Helpful hint: Do not use the “Back” and “Forward” buttons on the web browser, you may lose data. |
||||||||||||||||
Viewing and Editing Your Application
It is extremely important
that you carefully review and edit your application before you apply for a
specific position. After the application is completed and you have selected the
Confirm button, you may go back to
the RMS Home Page and select the Edit
Application field.
|
Step |
Action |
|
1. |
From
the Home page, click on PREVIEW
APPLICATION HOME SEARCH Position APPLICATION STATUS EDIT APPLICATION PREVIEW
APPLICATION CHANGE PASSWORD LOGOUT |
|
2. |
From
the Home page, click on EDIT
APPLICATION HOME SEARCH Position APPLICATION STATUS EDIT
APPLICATION PREVIEW APPLICATION CHANGE PASSWORD LOGOUT |
Searching and Applying for Positions
You can search
for a position at anytime, before or after you create an online
application. RMS enables you to search for
a position by role title, location, and by the agency.
To apply for a
job you must make sure that your online application is up-to-date and ready to
submit.
|
Step |
Action |
|
1. |
From the Home
Page, click Search Positions |
|
2 |
To view open
postings, enter your search criteria then click on the Search button. |
|
3. |
From the
Search Results web page. Click on the “View” link which is below the Job
Title. |
|
4. |
To apply for
the position click on the Apply for
this Posting button.
Result:
RMS will display the Attach a
Document screen. From this link
you may want to attach your resume and your cover letter. The documents must be in PDF or Microsoft
Word format. Note: If an agency is not accepting online
applications, you will receive the message:
Applicants for this
position must apply with the Agency directly. See instructions for applying
outlined in the job details. |
Attaching Your Document
|
Step |
Action |
|
1. |
To attach a document to your
application for this position, click the Attach link next to the type
of document you wish to upload. It is
strongly recommended that you include your name on each document that
you attach. Use black and white documents only and do not include
pictures. To remove a document
from your application for this position, click the Remove link next to
the document you wish to remove. |
|
2. |
Click on Finished Attaching Documents Result:
You will be directed to a Confirm Page |
|
3. |
Confirm.
Click on yes to confirm
that you want to attach the document.
Once you click Confirm and
Finish Attaching Documents, you will not be able to attach any further
documents to your application for THIS position. Result:
RMS gives you a confirmation number.
|
|
4. |
Verify that
the document has been attached successfully.
Click the VIEW link to
verify that it uploaded correctly. Select Finished Attaching Documents. |
|
5. |
If you are connected
to a printer, print the confirmation number so that you can track the process
of your application and click on OK. If you’re not connected to a printer, write
down the confirmation number and then click on OK. |
|
6. |
To apply for
the position click on the Apply for
this Posting button. Result:
RMS will display the Attach a Document screen. From this link you may want to attach your
resume and your cover letter. |
Checking Application Status
You can check on
the status of your applications at anytime and any place as long as you have
internet access.
In Progress – The position
is still open and you may or may not be selected for an interview.
Not Hired – You are not hired for this
position.
Position Filled – Another
candidate has been hired.
You can withdraw
from the application process by clicking on Withdraw Application hyperlink.
Note that you will not be able to re-apply for the position after you
withdraw.
Write down your User Name and Password and
file in a safe, secure location.
Recruitment Management System
|
User Name: |
|
Password: |
Resources:
Virginia Western
·
www.virginiawestern.edu
(jobs) – Applying for positions
·
http://www.vw.vccs.edu/human_resources/employment_opportunities.htm
- Link to online application system