XII. COMPUTER USE GUIDELINES
This policy applies to the computer lab
facilities available at Virginia Western used in supporting
the computing needs of the students, faculty, and staff of the college. Its purpose is to ensure the equitable,
legal, and economical use of these facilities by authorized college users. The following policies relate to their use:
1.
Because
of the expenses associated with operating and supporting computing facilities,
computer labs are neither designed nor available for use by the general
public. Access is limited to students,
faculty, and staff engaged in college related activities only. Use by others must receive specific approval.
2.
Computer
equipment and software are to be used in support of the mission of the college
and are not to be used for commercial or personal objectives, or non-college
related activities. Staff can and will
periodically examine computer records (which may include files, logs, and
listings) to diagnose problems and to assure these policies are being followed.
3.
In
cases where an account is assigned to an individual, it must not be used by
others without explicit permission. The
individual is responsible for the proper use of the account, including proper
password protection.
4.
No
user shall attempt to alter in any manner the setup of the hardware or software
on individual microcomputers or the central systems (servers and mainframes)
unless expressly authorized by support personnel. Utilization of files from outside sources is
highly discouraged due to possible contamination from viruses.
5.
Users
shall not attempt to gain access to any privileged account or files unless
specifically authorized. This includes
access to operating system files and files belonging to other users. Each user is expected to utilize the
computing resources and facilities in a manner which does not infringe upon use
of these resources by others.
6.
Use
of the facilities for required work has priority over use for convenience. Recreational use of the equipment and
software is expressly forbidden.
7.
No
user shall use any equipment or software in an activity which violates federal,
state, or local laws.
8.
Computer
software protected by copyright is not to be copied except as permitted by law
or by the contract with the owner of the copyright. The number of copies and distribution of the
copies may not be done in such a way that the number of simultaneous users
exceeds the total authorized for the college.
Private copies of software should not be used on college equipment. College staff is expressly forbidden to
assist in the use of illegally obtained or improperly licensed software.
COMPUTER GUIDELINES
Status: Approved
02/22/06
Contact: James Davis
As a user of the Virginia Community
College System's information technology resources, I understand and agree to
abide by the following acceptable use agreement terms. These terms govern my
access to and use of the information technology applications, services and
resources of the VCCS and the information they generate.
The college granted access to me as a
necessary privilege in order to perform authorized functions at the college
where I am currently enrolled. I will not knowingly permit use of my entrusted
access control mechanism for any purposes other than those required to perform
authorized functions related to my status as a student. These include logon
identification, password, workstation identification, user identification, file
protection keys or production read or write keys.
I will not disclose information
concerning any access control mechanism unless properly authorized to do so by
my enrolling college. I will not use any access mechanism that the VCCS has not
expressly assigned to me.
I will treat all information
maintained on the VCCS computer systems as strictly confidential and will not
release information to any unauthorized person. I agree to abide by all
applicable state, federal, VCCS, and college policies, procedures and standards
that relate to the VCCS Information Security Standard and the VCCS
Information Technology Acceptable Use Standard. I will follow all the
security procedures of the VCCS computer systems and protect the data contained
therein.
If I observe any incidents of
non-compliance with the terms of this agreement, I am responsible for reporting
them to the Information Security Officer and management of my college.
I understand that VCCS Information
Security Office, or appropriate designated college officials, reserve the right
without notice to limit or restrict any individual's access and to inspect,
remove or otherwise alter any data, file, or system resource that may undermine
the authorized use of any VCCS or college IT resources.
I
understand that it is my responsibility to read and abide by this agreement,
even if I do not agree with it. If I
have any questions about the VCCS Information Technology Acceptable Use
Agreement, I understand that I need to contact the college Information Security
Officer or appropriate college official.
By acknowledging this agreement, I
hereby certify that I understand the preceding terms and provisions and that I
accept the responsibility of adhering to the same. I further acknowledge that
should I violate this agreement, I will be subject to disciplinary action.
Status: Approved
02/22/06
Contact: James Davis
Thousands of users share VCCS Information
Technology resources. Everyone must use these resources responsibly since
misuse by even a few individuals has the potential to disrupt VCCS business or
the work of others. Therefore you must exercise ethical behavior when using
these resources.
State Law (Article 7.1 of Title 18.2
of the Code of Virginia) classifies damage to computer hardware or software
(18.2-152.4), invasion of privacy (18.2-152.5), or theft of computer services
(18.2-152.6) of computer systems as (misdemeanor) crimes. Computer fraud
(18.2-152.3) and use of a computer as an instrument of forgery (18.2-152.14)
can be felonies. The VCCS's internal procedures for enforcement of its policy
are independent of possible prosecution under the law.
DEFINITION
VCCS information technology resources
include mainframe computers, servers, desktop computers, notebook computers,
handheld devices, networks, software, data files, facilities, and the related
supplies.
Standard
The following standards shall govern
the use of all VCCS information technology resources:
1.
All
users of VCCS IT resources must adhere to Virginia Department of Human Resource
Management Policy.
2.
You
must not authorize anyone to use your computer accounts for any reason. You are
responsible for all use of your accounts. You must take all reasonable
precautions, including password maintenance and file protection measures, to
prevent use of your account by unauthorized persons. You must not, for example,
share your password with anyone.
3.
You
must use your computer resources only for authorized purposes. Students or
staff, for example, may not use their accounts for private consulting or to
support a personal business venture. You must not use your computer resources
for unlawful purposes, such as the installation of fraudulently or illegally
obtained software. Use of external networks connected to any VCCS facility must
comply with the policies of acceptable use promulgated by the organizations
responsible for those networks.
4.
Other
than material known to be in the public domain, you must not access, alter,
copy, move or remove information, proprietary software or other files
(including programs, members of subroutine libraries, data and electronic mail)
without prior authorization. The college or data trustee, security officer,
appropriate college official or other responsible party may grant authorization
to use electronically stored materials in accordance with policies, copyright
laws and procedures. You must not copy, distribute or disclose third party
proprietary software without prior authorization from the licenser. You must
not install proprietary software on systems not properly licensed for its use.
5.
Other
than material known to be in the public domain, you must not access, alter,
copy, move or remove information, proprietary software or other files
(including programs, members of subroutine libraries, data and electronic mail)
without prior authorization.
6.
The
data owner, data custodian, security officer, appropriate college official or
other responsible party may grant authorization to use electronically stored
materials in accordance with policies, copyright laws and procedures.
7.
You
must not distribute or disclose third party proprietary software without prior
authorization from the licenser. You must not install proprietary software on
systems not properly licensed for its use.
8.
You
must not use any computing facility irresponsibly or needlessly affect the work
of others. This includes transmitting or
making accessible offensive, annoying or harassing material. This includes intentionally, recklessly, or
negligently damaging systems, intentionally damaging or violating the privacy
of information not belonging to you.
This includes the intentional misuse of resources or allowing misuse or
resources by others. This includes
loading software or data from untrustworthy sources, such as free-ware, onto
official systems without prior approval.
9.
You
should report any violation of these regulations by another individual and any
information relating to a flaw or bypass of computing facility security to the
Information Security Office or the Internal Audit department.
10. You must not use the
Commonwealth’s Internet access or electronic communication in cases where it:
·
interferes
with the user’s productivity or work performance,
or with any other
employee’s productivity or work performance;
·
adversely
affects the efficient operation of the computer
system;
·
results
in any personal gain or profit to the user
·
violates
any provision of this policy, any supplemental
policy adopted by the agency supplying
the Internet or
electronic communication systems, or
any other policy,
regulation, law or guideline as set
forth by local, State or
Federal law. (See Code of
as of October 1, 2001.)
Note: Any user of VCCS IT resources employing the Commonwealth’s Internet or electronic communication systems for personal use must present their communications in such a way as to be clear that the communication is personal and is not a communication of the agency or the Commonwealth.
ENFORCEMENT PROCEDURE
1.
Faculty,
staff , students, and patrons at the college or System Office should
immediately report violations of information security policies to the local
Chief Information Officer (CIO).
2.
If
the accused is an employee, the CIO will collect the facts of the case and
identify the offender. If, in the opinion of the CIO, the alleged violation is
of a serious nature, the CIO will notify the offender's supervisor. The
supervisor, in conjunction with the College or System Human Resources Office
and the CIO, will determine the appropriate disciplinary action. Disciplinary
actions may include but are not limited to:
a.
Temporary
restriction of the violator's computing resource access for a fixed period of
time, generally not more than six months.
b.
Restitution
for damages, materials consumed, machine time, etc. on an actual cost basis.
Such restitution may include the cost associated with determining the case
facts.
c.
Disciplinary
action for faculty and classified staff in accordance with the guidelines
established in the State Standards of Conduct Policy.
3.
In
the event that a student is the offender, the accuser should notify the Vice
President of Instruction. The VP, in cooperation with the CIO, will determine
the appropriate disciplinary actions which may include but are not limited to:
a.
Temporary
restriction of the violator's computing resource access for a fixed period of
time, generally not more than six months.
b.
Restitution
for damages, materials consumed, machine time, etc. on an actual cost basis.
Such restitution may include the cost associated with determining the case
facts.
c.
Disciplinary
action for student offenders shall be in accordance with the college student
standards of conduct.
4.
The
College President or designee will report any violations of state and federal
law to the appropriate authorities.
5.
All
formal disciplinary actions taken under this policy are subject to the
Commonwealth’s personnel guidelines and the accused may pursue findings through
the appropriate grievance procedure.
Status: Approved
02/22/06
Contact: James Davis
As a user of the Virginia Community
College System's local and shared computer systems, I understand and agree to
abide by the following acceptable use agreement terms. These terms govern my
access to and use of the information technology applications, services and
resources of the VCCS and the information they generate.
The VCCS has granted access to me as a
necessary privilege in order to perform authorized job functions at the
institution where I am currently employed. I will not knowingly permit use of
my entrusted access control mechanism for any purposes other than those
required to perform authorized employment functions. These include logon
identification, password, workstation identification, user identification, file
protection keys or, production read or write keys.
I will not disclose information
concerning any access control mechanism unless properly authorized to do so by
my employer. I will not use any access mechanism that the VCCS has not
expressly assigned to me. I will treat all information maintained on the VCCS
computer systems as strictly confidential and will not release information to
any unauthorized person.
I agree to abide by all applicable
state, federal, VCCS, and college policies, procedures and standards that
relate to the VCCS
Information Security Standard and
the VCCS Information
Technology Acceptable Use Standard. I will follow all the security
procedures of the VCCS computer systems and protect the data contained therein.
If I observe any incidents of
non-compliance with the terms of this agreement, I am responsible for reporting
them to the Information Security Officer and management of my Institution.
I understand that the VCCS Information
Security Office, or appropriate designated college officials, reserve the right
without notice to limit or restrict any individual's access and to inspect,
remove or otherwise alter any data, file, or system resource that may undermine
the authorized use of any VCCS or college IT resources.
I understand that it is my responsibility to
read and abide by this agreement, even if I do not agree with it. If I have any questions about the VCCS
Information Technology Acceptable Use Agreement, I understand that I need to
contact my immediate supervisor, the local Human Resource Officer, or
appropriate college official for clarification.
If I refuse to sign this certificate of
receipt, my supervisor will be asked to initial this form indicating that a
copy has been given to me and that this statement has been read to me.
By signing this agreement, I hereby
certify that I understand the preceding terms and provisions and that I accept
the responsibility of adhering to the same. I further acknowledge that should I
violate this agreement, I will be subject to disciplinary action.
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